About the handling of personal information

Personal Information Protection Policy

Takasago Thermal Engineering Co., Ltd. (hereinafter referred to as the "Company") recognizes that it is the Company's social responsibility to protect personal information. As such, the Company has established the Personal Information Protection Policy. Each employee of the Company shall endeavor to ensure that personal information is properly protected.

  1. 1.The Company will comply with laws and regulations regarding the protection of personal information when handling personal information.
  2. 2.The Company will acquire personal information in a fair and appropriate manner.
  3. 3.The Company will acquire personal information by notifying and/or disclosing the purpose of using such personal information. The Company will use such personal information within the scope of the said purpose.
  4. 4.The Company will not supply any personal information to third parties without your prior consent, except when permitted by laws and regulations.
  5. 5.The Company will take necessary and appropriate security measures to prevent the leakage, loss or damage of personal information.
  6. 6.The Company will respond within a reasonable period and scope when you request to disclose, amend, delete, or suspend the use of the personal information.

If you have any comments, inquiries, and/or requests regarding the Company's handling of personal information, please contact the Personal Information Consultation Desk.

Purpose of use of personal information

The Company will handle personal information to the extent necessary for the implementation of the Company's business as detailed below:

  1. 1.Details of the business
    1. (1)Design, supervision, construction, manufacture, sale, maintenance and management of building facilities such as air conditioning equipment and related equipment as well as construction/engineering
    2. (2)Design, manufacture, sale, intermediation, import and export of machinery and equipment required for the operation of the business as stated in (1) above
    3. (3)Consulting services on energy-saving and environmental measures and its related services
    4. (4)Trading of greenhouse gas emissions rights
    5. (5)Sales, intermediation, leasing and management of real estate
    6. (6)Worker Dispatching services
    7. (7)Security and cleaning services
    8. (8)Energy supply and power generation
    9. (9)Water treatment services
    10. (10)Any other services related to the preceding items
  2. 2.Purpose of use
    1. (1)Sales activities and to provide various information
    2. (2)Research and development related activities
    3. (3)Communication and management of business operations
    4. (4)Price settlement related activities
    5. (5)Communication with and management of shareholders
    6. (6)Recruitment activities for candidates seeking employment
    7. (7)Communication with retirees
    8. (8)Any other matters related to the business

Shared use of personal information

In some cases, the Company will share personal information acquired with a specific joint venture or related companies within the Group (hereinafter referred to as "Group Companies"). The details of personal information which the Company will share and the users with whom the Company will share personal information are as follows:

  1. 1.Shared use in "Construction Sites/Series"
    The Company will jointly share and use personal information within "Construction Sites/Series" operated by MC Data Plus, Inc. to the extent indicated below.
    https://www.gnet3.jp/gnet3/pdf/file/kyodoriyo.pdf[PDF:48KB]
  2. 2.Shared use among Group Companies
    The Company will share personal information as follows:
    1. (1)Users that share personal information:
      The Company and its domestic Group Companies
    2. (2)Purpose of shared use:
      Same as the purpose of use of personal information stated above.
    3. (3)Details of personal information shared:
      • Contact information such as name, company name, address, and telephone number
      • Information on age, sex, family, and workplace related information such as salary and position
    4. (4)Name of entity responsible for the management of personal information:
      Takasago Thermal Engineering Co., Ltd.
  3. 3.Shared use of personal information at the Company's construction sites
    The Company will share personal information contained in the safety documents created at its construction sites as follows:
    1. (1)Users that share personal information:
      The Company and its subcontractors that are responsible for construction at the Company's construction sites
    2. (2)Purpose of shared use:
      (i) Creation and management of construction system ledgers, worker lists, etc.
      (ii) Communication and sharing of information in relation to construction work
      (iii) Managing site safety
    3. (3)Details of personal information shared:
      • Contact information such as name, address, telephone number, email address, acquired qualifications, years of experience of certain operations, and information on health such as blood type/blood pressure
      • Contact information such as company name, company address, affiliated department, telephone number, email address
      • Information on labor safety and health management such as date of medical examination and social insurance enrollment status
    4. (4)Name of entity responsible for the management of the personal information:
      Takasago Thermal Engineering Co., Ltd.

Regarding "third party provision" of personal information

The Company will never provide personal information acquired to third parties without your prior consent. However, this does not apply to the following cases:

  1. 1.In cases based on laws and regulations
  2. 2.In cases in which there is a need to protect a human life, body or fortune, and when it is difficult to obtain a principal's consent
  3. 3.In cases in which there is a special need to enhance public hygiene or promote fostering of healthy children, and when it is difficult to obtain a principal's consent
  4. 4.In cases in which there is a need to cooperate with regards to a central government organization or a local government, or a person entrusted by them performing affairs prescribed by laws and regulations, and when there is a possibility that obtaining a principal's consent would interfere with the performance of the said affairs
  5. 5.In cases in which the Company outsources its operations when it is necessary to achieve the purposes of use
  6. 6.In cases in which the Company provides personal information to the users as listed in the shared use of personal information.

Policy on the proper handling of Specific Personal Information

The Company shall collect, and properly handle, personal information including Individual Numbers (i.e. My Number) and/or other alternative numbers or symbols (hereinafter referred to as "Specific Personal Information"). The following is the Company's policy on the proper handling of Specific Personal Information.

  1. 1.The Company will comply with the "Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure", the "Act on the Protection of Personal Information", and "Guidelines on proper handling of Specific Personal Information (for private entities)".
  2. 2.The Company will take necessary and appropriate security measures to prevent the leakage, loss or damage of Specific Personal Information.

Consultation Desk

For inquiries regarding the handling of personal information and/or specific personal information, please contact the Company at the linked URLs below.

Corporate Operations Headquarters Legal Division: